EPC Project Assistant (m/f/d)

The new sustainability: want to join a renewable energy pioneer? Our mission is to advance large-scale photovoltaics to meet the growing global demand for clean electricity. Come be a part of our success story!

Your tasks will include:

  • Correspondence in English and German
  • Management of documents and maintaining of document templates
  • Travel planning and travel expense accounting in cooperation with the respective contact persons
  • Dates and deadline management
  • Scheduling project meetings upon request
  • Recording minutes and assisting with general meeting coordination and moderation as requested
  • Drafting and maintaining the project participant’s lists and contact information
  • Management and maintenance of task and contact lists
  • General office work
  • Cooperation with other departments


Reporting and Obligation tracking:

  • Overview of elementary project deadlines such as expiry dates of bonds, expiry dates of insurances, etc. (fixed dates that are independent from project milestones)
  • Storage and distribution of Project Management reports and drawings to necessary distribution lists as determined by the company and project management
  • Support with creation and maintenance of a project obligation log, to ensure regularly repeating deadlines are tracked

Data Management:

  • Power User for BSCW (Basic Support for Cooperative Work: Company’s data management platform) set up and quality control
  • Assisting with data room set up and rights (approval/delegation from Project Manager)
  • Assist with project and datarooms closing and archiving
  • Maintaining project information databases

Assistance with Punchlist:

  • Set up tracking folders per punch list and following up accordingly
  • Preparing draft updates for Technical Advisors

Your Profile:

  • Several years of professional experience in the field of Assistance, preferably in the project business
  • Completed higher education or degree, preferably in a technical field
  • High organizational talent and commitment
  • Excellent communication skills and high team spirit
  • Pragmatic, independent and precise way of working
  • Flexibility to adapt to quick changes in a dynamic environment
  • Enjoying interdisciplinary tasks in an international environment
  • Safe handling of MS-Office applications, especially MS Excel for the preparation of analyses
  • Very good written and spoken English
  • French skills would be beneficial

About us

Established in 2002, ib vogt GmbH focuses on developing and delivering high-quality large-scale turnkey PV plants
worldwide. As a manufacturer-independent integrated developer with a strong worldwide network of local
development partners ib vogt provides high-quality turnkey PV plants, designed and engineered in Germany, to
end investors internationally.

Since 2009 the family-owned company has realized plants with a total rated capacity of over 1.15 GWp worldwide.

The company creates business in more than 55 countries, operating internationally from its headquarters in
Berlin, Germany and offices in UK, USA, Australia, Panama, Poland, Spain, India and South East Asia, as well
as several joint ventures across Africa.

We offer you:

  • 30 days of holiday
  • Possibility to work flexibly
  • A truly international working environment with colleagues from all over the world
  • An open-minded, friendly and highly motivated team
  • Interesting and challenging tasks in a growing future-oriented industry
  • Very good opportunities for professional and personal development
  • Competitive remuneration

Interested in joining the team?

Help us power the energy transition